Hiring: Financial and Office Administrator

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Financial and Office Administrator, Ecotourism Business

This position is the ideal choice for a self-starter with solid financial administrations skills, who is a proactive organizer, a team player, and who loves the idea of ecotourism at a very high level of professionalism. If you like being part of a small, high-performing team, you relish a job with several different facets, and like to contribute to making something even better, while also attending to your responsibilities, this may be for you.

This is not a management position. We see the ideal candidate as someone who seeks to master the job and grow in responsibility over time, who is a logical thinker, and naturally pays great attention to detail.

The Company
Maple Leaf Adventures is a small, privately owned company that has deliberately chosen to have a quadruple bottom line: where environmental, social and financial values are joined by the fun factor as critical metrics of our company’s success. We are inspired by exploration, creating great experiences, and the rich British Columbia and Alaska coast. Our multi-day expedition cruises in remote BC and Alaska are internationally rated as some of the top adventure travel experiences in the world. This comes from a spectacular environment, a natural love of hosting guests, a disciplined approach to operations, respect for people of all kinds along the coast, and the vision to create something world-class.

At Maple Leaf, you will be a key part of a small, dynamic team that is dedicated to these principles. You’ll be proud to work hard, with lots of attention to detail, and participate in the rewards of growing, world-class adventure travel company on our spectacular coast. A small business requires people to “wear several hats” and do work on different professional levels. You will find this applies here.

Areas of Responsibility
o Bookkeeping and financial reports, including on key performance indicators
o Year end preparation (not accounting)
o Budget vs. actuals (monthly)
o Bank account monitoring
o Cash flow monitoring and forecasting
o Financial forecasting with owners
o Budget tracking or related administration for miscellaneous projects
o Payroll, payroll administration
o Accounts receivable
o Accounts payable, including payment notices for guests
o Company filings with government (payroll taxes, WCB, BC Registry, etc.)
o Vacation and sick day tracking
o Visa account monitoring and administration
o Vendor credit accounts setup

o Backup reception and phone reception
o Post office / mail box / mail systems
o Office administration filing system management (offline and online)
o Research and reports for management
o Tracking and administration of 1% For The Planet fund
o Insurance and benefits plan administration
o Office supplies administration and ordering
o Administering accounts with vendors related to your work (Sage, etc.)
o Suggesting improvements to procedures and policies, based on company objectives
o Related financial and office administration tasks as assigned

Skills, Experience and Qualifications Required – The right attitude is everything!
Below are the qualifications that the perfect candidate would have; the world is not perfect, so if you believe you are ready for the challenge and responsibility, and you have the attitude of a great team player, we encourage you to apply and explain how you’ll kick this out of the park.
o Bookkeeping training and certification: to be supplied with resume.
o Management accounting literacy: the proven ability to read financial information and understand its implications for cash flow, creating financial metrics for the company, helping with financial projections, and recommending improvements.
o Software: intermediate user of Sage, Excel, and able to pick up new technologies quickly.
o Communication: Clear and correct written and verbal communication skills.
o Time management and commitment to deadlines: books must be up to date to the week, and reports delivered on time.
o Organizational intelligence: the ability to anticipate the needs of management.
o Logical problem solving: the ability to create systems or solutions when required.
o Multi-tasking team player: the ability to prioritize different tasks, and the willingness to perform a range of functions within your skill area to help the team succeed.
o Detailed organizer: Very accurate work, and the ability to create and maintain organized systems for records, files and deadlines.
o Demonstrated triple bottom-line principles in your life.

Compensation and Location
Full time, 40 hours per week in our downtown Victoria, BC office. Competitive pay.
How to Apply and Deadline
Deadline for applications: October 18, 2017 end of day.
How to Apply

Please send resume with cover letter to
No phone calls or drop-bys, please.

Thank you for your interest in working with us! Due to the typically large number of applications, we are able to reply only to those we wish to interview.


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